Chapter 2 – Administration
Article III. Officers and Employees
DIVISION 1. GENERALLY.
Sec. 2-32. Delivery of Books and Records to Successor in Office, etc. [back to top]
Every officer and employee of the Village, upon the expiration of his term for any cause whatsoever, shall deliver to his successor all books and records which may be the property of the Village, and if no successor has been appointed within one week after the termination of office, such property shall be delivered to the Village Clerk or Village Treasurer. (Code 1959, §105.)
Sec. 2-32.1 and 2-32.2 repealed by Ord. 97-68 (11/17/97).
Sec. 2-33. Compensation Generally. [back to top]
All officers and employees of the Village shall receive such salary as may be from time to time provided by ordinance or resolution. (Code 1959, §100.)
Sec. 2-34. Inspection of Records. [back to top]
All records kept by any officer of the Village shall be open to inspection by the Mayor, the Village Manager or any member of the Board of Trustees at all responsible times, whether or not such records are required to be kept by statute or provisions of this Code or other ordinances of the Village. (Code 1959, §102.)
Sec. 2-35. Bond. [back to top]
Every officer and employee shall, if required by the Board, upon entering upon the duties of his office, give a bond in such amount and with such sureties as may be determined by the Village Board, conditioned upon the faithful performance of the duties of his office or position; provided, that the premium on such bond shall be paid by the Village. (Code 1959, §103.)
Sec. 2-36. [Repealed 8/3/87, Ord. 87-41.]
Sec. 2-37. Impersonating. [back to top]
It shall be unlawful for any person to impersonate any Village officer or employee. (Code 1959, §106.)
Sec. 2-38. Participation of Village in IMRF. [back to top]
The Village Board hereby elects to participate in the Illinois Municipal Retirement Fund, effective January 1, 1966. (Ord 65-47)
Sec. 2-38.1. Deputy Mayor. [back to top]
The Mayor, with the advice and consent of the Board of Trustees, may appoint one of the members of the Board of Trustees to serve as Deputy Mayor for a period not to exceed two years, at which time said appointment shall automatically expire. The Deputy Mayor shall assist the Mayor by performing such administrative duties as may be assigned by the Mayor from time to time and shall act in the Mayor's stead in the performance of such duties. Nothing in this Section shall authorize the Deputy Mayor to perform any other duties of the Mayor, including, but not limited to, the approval or veto of legislation and the appointment or removal of officers. (Ord. 95-62; 97-45)
DIVISION 2. MAYOR.
Sec. 2-39. Election; Term. [back to top]
The Mayor shall be elected for a term of four (4) years. (Code 1959, §1.)
Sec. 2-39.1. Village President is Mayor. [back to top]
The Village President is the Mayor of the Village. The Village President shall be known as and may use the title of Mayor for any and all official purposes. (Ord. 95-54)
Sec. 2-40. Powers and Duties Generally. [back to top]
The Mayor shall be the chief executive officer of the Village and shall perform all such duties as may be required of him by statute, provision of this Code or other ordinance of the Village. He shall have the power and authority to inspect all books and records kept by any Village officer or employee at any reasonable time. He shall, with the consent of the Board of Trustees, have supervision over all the officers of the Village appointed by the Board of Trustees and perform such other acts as by law or ordinance may be required. (Code 1959)
Sec. 2-41. Removal of Officers. [back to top]
The Mayor may remove any officer appointed by him on any formal charge whenever he is of the opinion that the interests of the Village demands removal. He shall report the reasons for the removal to the Board at a meeting to be held not less than five (5) nor more than ten (10) days after the removal. If the Mayor refuses to report to the Village Board the reasons for the removal or if five (5) members of the Village Board disapprove of the removal, the officer shall be restored to the office from which he is removed. No officer shall be removed the second time for the same offense. (4-11-66, §2-12.)
Sec. 2-42. Appointment of Special Counsel. [back to top]
The Mayor, with the consent of the Board of Trustees, retain special counsel to advise or represent the Village on special matters or to assist the Village Attorney. (Code 1959)
Sec. 2-43. Bond; Oath; Compensation. [back to top]
Before entering upon the duties of his office, the Mayor shall give a bond with sureties to be approved by the Board of Trustees conditioned upon the faithful performance of his duties, in the sum of three thousand dollars ($3,000.00). He shall take the oath of office as prescribed by statute and shall receive such compensation as may be set from time to time by the Village Board. (Code 1959, §4.)
DIVISION 3. CLERK
Subdivision 1. In General.
Sec. 2-44. Election; Term. [back to top]
The Village Clerk shall be elected and serve for a four (4) year term and until his or her successor is elected and qualified, as provided by statute.
The salary of the Village Clerk shall be $14,000.00 annually, paid on a bi-weekly basis; provided, however, if the Village Clerk becomes a registered municipal clerk under the Illinois Registered Clerk Program, the Clerk's salary shall be increased by $2,000.00 per annum, and if the Village Clerk obtains certification as a municipal clerk from the International Institute of Municipal Clerks, then the Clerk's base salary shall be increased by an additional $1,500.00 per annum, and if the Clerk obtains certification from the Academy of Advanced Education of the International Institute of Municipal Clerks, then the Clerk's base salary shall be increased by an additional $500.00 per annum. The Village Clerk may hold a separate administrative position with the Village government if a position is authorized and open and the Mayor and Board of Trustees voting jointly approve employment for the Village Clerk. (Code 1959,§19; Ord. 80-38, 84-50, 88-19, 93-3, 96-52, 96-69)
Sec. 2-45. Bond. [back to top]
Before entering upon said duties of office, the Village Clerk shall execute a bond in such amount as is provided by statute, conditioned upon the faithful performance of said duties. (Code 1959, §20; Ord. 80-38; 84-50)
Sec. 2-46. Vacancy in Office. [back to top]
In case the office of Village Clerk shall become vacant for any reason, the Mayor and Board of Trustees shall appoint a successor as provided by statute. The Mayor and Trustees shall vote jointly in the filling of such vacancy. (Code 1959, §29)
Sec. 2-47. Deputy Clerk. [back to top]
The Village Clerk is hereby authorized from time to time to appoint a Deputy Village Clerk for such period or term within the term of office of the Village Clerk as the Village Clerk shall determine. Such appointment shall be evidenced by a written certificate of appointment, a copy of which shall be presented to the Board of Trustees and shall be made a matter of record. (Ord. 68-35, 84-50)
Sec. 2-47.1. Hours of the Clerk's Office. [back to top]
The Village Clerk's office shall be open to the public during the normal business hours of the administrative offices of the Village. (Ord. 93-4)
Subdivision II. Powers and Duties.
Sec. 2-48. Sealing and Attestation of Contracts, Licenses, etc. [back to top]
The Village Clerk shall seal and attest all contracts of the Village and all licenses, resolutions, ordinances, permits and such other documents as shall require this formality. The Clerk shall be the keeper of the corporate seal. (Code 1959, 21; Ord. No. 84-50)
Sec. 2-49. Duties. [back to top]
In addition, the Clerk shall perform such other duties and functions for the Village of Addison. These duties shall be, but not limited to, the following:
(A) Must attend all official meetings of the Village Board, regular Board meetings, committee of the whole meetings, special Board meetings and all executive session meetings.
(B) Keep a record of the proceedings of the Village Board, committee of the whole and special Board meetings in the Official Journal. Executive session meeting minutes are to be kept in a locked cabinet in the Clerk's office.
(C) Issuance of any and all hunting and fishing licenses.
(D) Acts as Deputy Registrar for the County, State and National elections and accepts voter registrations.
(E) Attends staff meetings.
(F) Confers with Village Attorney on matters which require a legal opinion when representing the Board of Trustees.
(G) Qualify and perform as Notary Public.
(H) Accepts petitions for Village elections and submits necessary information and documentation to the DuPage County Board of Election Commissioners.
(I) Accepts bids for Village bid openings and presides at all bid openings.
(J) Attends seminars and conferences, keeping current with new laws and duties.
(K) Distributes official municipal stickers, prepares and distributes commission cards, and distributes Village parking stickers to the Village staff and keeps records of such distribution.
(L) Informs the Board and commission members and distributes yearly Economic Interest Forms.
(M) Keeps Addison Village code up-to-date.
(N) (N) Receives and records all litigation involving the Village.
(O) Liaison between Village staff and Board of Trustees. (84-50)
Sec. 2-50 through 2-52 repealed by Ordinance No. 84-50.
DIVISION 4. OFFICIALS APPOINTED BY BOARD.
Subdivision I. In General.
Sec. 2-53. Enumerated. [back to top]
The officers of the Village appointed by the Mayor and approved by the Board shall be a Village Attorney, a Village Manager, a Treasurer and a Director of Police. (Ord. 4-11-66; 67-36; 68-32; 77-70; 86-1; 88-19; 12-38)
Sec. 2-54. Method of Appointment. [back to top]
All officers enumerated in Section 2-53 shall be appointed by the Mayor with the consent of the Board of Trustees. Consent of the Board of Trustees is construed as an affirmative vote by four (4) members of the Board, including the Mayor. (Code 1959, §96; 4-11-66; Ord. 67-36)
Sec. 2-55. [Repealed by Ord. 0-89-91, 10/16/89]
Subdivision II. Treasurer.
Sec. 2-56. Office Created; Appointment. [back to top]
There is hereby created the office of Village Treasurer. The Treasurer shall be appointed in the manner prescribed by Section 2-54. (Code 1959, §30; Ord. 62-61; 4-11-66, §2-59.)
Sec. 2-57. Duties Generally. [back to top]
The Village Treasurer shall perform such duties as may be prescribed for him by this Code or other ordinances of the Village. (Ord. 92-91)
Sec. 2-58. Bond. [back to top]
The Village Treasurer shall give a bond before entering upon the duties of his office in the sum required by the state statute, but such amount shall not be less than that required by statute. This bond shall be conditioned upon the faithful performance of his duties and shall be conditioned to indemnify the Village for any loss by reason of any neglect of duty or any act of the Treasurer. (Code 1959, §31; Ord. 62-61, §1; 4-11-66, §6-20)
Sec. 2-59. Deposit of Village Funds; Private Use of Village Money Prohibited. [back to top]
The Village Treasurer shall deposit all Village funds in such depositories as may be selected from time to time by the corporate authorities in separate accounts as provided by law, and he shall keep the deposit of the Village money separate and distinct from his own money and shall not make private or personal use of any Village money. (Code 1959, §32; Ord. 62-61; 92-91)
Sec. 2-60. Investment Report. [back to top]
At least five (5) days prior to the second Board meeting of each month, the Village Treasurer shall render a report under oath to the Mayor and Board of Trustees detailing the status of cash and investments of all Village funds. Said report shall include, but shall not be limited to, the following information: investment instruments, amounts, interest rates, collateralization and maturities for each Village depository. (Code 1959, §33; Ord. 62-61; 92-91)
Sec. 2-61. Records. [back to top]
The Village Treasurer shall keep records showing all money received by him, showing the source from which it is received and purpose for which it is paid, and he shall keep records at all times showing the financial status of the Village. (Code 1959, Sec. 34; Ord. 62-61.)
Sec. 2-62. Books and Accounts. [back to top]
The Treasurer shall keep such books and accounts as may be required by statute, provisions of this Code or other ordinances of the Village, and he shall keep them in the manner required by the Board. (Code 1959, §35; Ord. 62-61.)
Secs. 2-63 through 2-72 repealed by Ordinance No. 0-88-19.
Subdivision IV. Manager.
(Amended in entirety by Ord. O-04-112)
Sec. 2-73. Creation of Office; Appointment. [back to top]
There is hereby created the office of Village Manager. The Manager shall be appointed in the manner prescribed by Sec. 2-54.
Sec. 2-74. Powers and Duties Generally. [back to top]
The Village Manager shall be the chief administrative officer of the Village. He shall be responsible to the Village Board for the proper administration of all affairs of the Village. To that end, he shall have power and shall be required to:
(A) Aid in the preparation of the budget annually and submit it to the Board of Trustees and be responsible for its administration after adoption.
(B) Keep the Village Board advised of the future needs of the Village and make such recommendations as he may deem desirable.
(C) Recommend to the Board of Trustees a standard schedule of pay for each employee in the Village's services, including minimum, intermediate and maximum rates.
(D) Recommend to the Board of Trustees adoption of such measures as he may deem necessary or expedient for the health, safety or welfare of the community or for the improvement of administrative services.
(E) Attend the meetings of the Village Board unless excused therefrom and take part in the discussion of all matters coming before the Board. He shall be entitled to notice of all regular and special meetings of the Board.
(F) Supervise the purchase of all materials, supplies and equipment for which funds are provided in the budget; let contracts for operations and maintenance of Village services for amounts up to and including fifteen thousand dollars ($15,000.00); receive sealed bids for purchases or contracts in excess of fifteen thousand dollars ($15,000.00); and advise the Board on the advantages or disadvantages of the contract or merchandise on which such bids have been received. No purchase shall be made, contract let or obligation incurred for any item or service which exceeds the current budget appropriations without a supplemental appropriation by the Board. No purchase, acquisition, construction or other contract of any type, in excess of fifteen thousand dollars ($15,000.00), may be let except by the Village Board, as provided in Section 2-12 hereinabove. The Manager may issue such rules governing purchasing procedures within the administrative organization as the Village Board shall approve. Notwithstanding the foregoing, the Village Board may approve purchases or contracts in excess of fifteen thousand dollars ($15,000.00) without competitive bidding, provided that two-thirds (2/3) of the members of the Board of Trustees authorize the purchase or contract without advertising for bids. (17-55)
(G) Notwithstanding anything to the contrary set forth in this Section, the Village Manager is authorized to establish pre-qualification criteria for any bidders who wish to bid on Village-funded construction projects. Such criteria shall be reasonably related to a determination as to whether the bidder is a qualified and responsible bidder with respect to the particular construction project involved.
(H) See that all laws and ordinances are duly enforced.
(I) Investigate the affairs of the Village or any department thereof. Investigate all complaints in relation to matters concerning the administration of the government of the Village, and in regard to service maintained by the public utilities in the Village, and see that all franchises, permits and privileges granted by the Village are faithfully observed.
(J) Appoint the Director of Community Development, Public Works Director, Director of Community Relations, Assistant Village Manager, Director of Finance, and Director of Human Resources/Risk Management.
(K) Authorize a change on contract construction projects up to a maximum of seven thousand five hundred dollars ($7,500.00). Notification of such change must be made to the Mayor and Board of Trustees as soon as practicable thereafter. (Ord. 17-55)
(L) Supervise and coordinate the work of all the departments of the Village and report directly to the Village Board.
(M) Appoint a designee to establish procedures for the fixed assets, accounting and replacement of fixed assets.
(N) Establish procedures for the purchase of all materials, contracts and services procured by the Village, shall administer those procedures, and shall supervise all purchasing staff. He shall insure that all such operations are conducted in compliance with all applicable federal, state and Village statutes and policies.
(O) The Village Manager shall establish and administer procedures for the orderly acquisition, operation, maintenance, repair and documentation of all management information systems and shall also establish and administer procedures for system security, training, and shall supervise all management information staff.
(P) He shall supervise the maintenance of all municipal buildings and property.
(Q) The Village Manager shall perform such other duties as may be required by the Village Board, not inconsistent with state law, this Code, or other laws or ordinances.
(Ord. 16-18)
Sec. 2-74.1 Responsible Bidder Requirements. [back to top]
(A) For the purposes of this Section, the terms “public works” and “construction” shall be defined as set forth in the “Illinois Prevailing Wage Act” (820 ILCS 130/2), as now existing or hereafter amended.
(B) In order to be a “responsible bidder” for Village of Addison public works construction contracts, the prospective bidder shall have the capability in all respects to perform fully the public works construction contract requirements, and the experience, personnel, integrity, reliability, facilities capacity, equipment, acceptable past performance, credit which will assure good faith performance, and shall comply with Village professional standards, as hereinafter set forth.
At a minimum, in order to be deemed a “responsible bidder” for public works construction contracts advertised, awarded, and financed, in whole or in part, with Village funds, regardless of cost, excluding projects on private property, the bidder shall also submit with its bid evidence of compliance with the following Village-required professional standards:
(1) All applicable laws prerequisite to doing business in Illinois, and all local ordinances; and not in conflict with any federal law.
(2) Evidence of compliance with
(a) Federal Employer Tax Identification Number or Social Security Number (for individuals).
(b) Provision of Section 2000(e) of Chapter 21, Title 42 of the United States Code and Federal Executive Order No. 11246 as amended by Executive Order No. 11375 (known as the Equal Opportunity Employment provisions).
(3) Certificates of insurance including the following coverages: general liability, workers’ compensation, completed operations, and automobile.
(4) Compliance with all provisions and exemptions of the Illinois Prevailing Wage Act, including wages, medical and hospitalization insurance and retirement for those trades covered in the Act.
(5) Disclosure of the name and address of each subcontractor from whom the contractor has accepted a bid and/or intends to hire on any part of the project prior to the subcontractor commencing work on the project.
(6) For public works construction project bids in excess of $250,000.00, the bidder and all bidder’s sub-contractors must participate in active apprenticeship and training programs approved and registered with the U.S. Department of Labor’s Office of Apprenticeship for each of the trades of work contemplated under the awarded contract.
(7) All contractors and sub-contractors are required to turn in certified payrolls as specified in Illinois Public Act 94-0515, and follow all provisions of the Employee Certification Act, 820 ILCS 185/1 et seq.
(8) All bidders must provide three (3) projects of a similar nature as being performed in the immediate past five (5) years with the name, address and telephone number of the contact person having knowledge of the project or three (3) references (name, address, and telephone number) with knowledge of the integrity and business practices of the contractor.
(B) Any prospective bidder, who fails to comply with any of the criteria set forth in subsections (A) or (B) above, shall not be deemed a “responsible bidder” and shall be ineligible to bid on a Village public works construction contract or to be awarded such a contract.
(Ord. 20-14)
Sec. 2-75. Custodian of Village Property Not Assigned to Other Officers. [back to top]
The Village Manager shall be the custodian of all property of the Village which is not assigned to the care or custody of any other officer.
Sec. 2-76. Absence from Village, etc. [back to top]
In the event that the Village Manager shall be absent from the Village or incapacitated from performing the duties of his duties of his position, he shall appoint a member of his staff to act as Manager during his absence or incapacity.
Subdivision V. Attorney.
Sec. 2-77. Office Created; Appointment. [back to top]
There is hereby created the office of Village Attorney. The Village Attorney shall be appointed in the manner prescribed by Section 2-54. (Code 1959, §44; 4-11-66, §2-25.)
Sec. 2-78. Powers and Duties--Suits and Actions Involving Village or Village Officers. [back to top]
The Village Attorney shall prosecute or defend all suits or actions at law or equity to which the Village may be a party, or in which it may be interested, or which may be brought against or by any officer of the Village on behalf of the Village, or in the capacity of such person as an officer of the Village. (Code 1959, §46; 4-11-66, §2-26.)
Sec. 2-79. Same--Enforcement of Judgments and Decrees, etc. [back to top]
It shall be the duty of the Village Attorney to see the full enforcement of all judgments or decrees rendered or entered in favor of the Village and of all similar interlocutory orders. (Code 1959, §47; 4-11-66, §2-27.)
Sec. 2-80. Same--Legal Advisor to Village. [back to top]
The Village Attorney shall be the legal advisor of the Village and shall render advice on all legal questions affecting the Village whenever requested to do so by the Mayor, Board of Trustees, Village Manager or Village Clerk. He shall also render opinions for other officials of the Village when a request to do so has been forwarded to him for such an opinion through the office of the Village Manager. Upon request by the Mayor, by a majority of the members of the Village Board, or by a majority of the members of the Building, Zoning and Development Committee, the Finance and Policies Committee, or the Public Health, Safety and Judicial Committee, he shall reduce any such opinion to writing. (Code 1959, §48; 4-11-66, §2-28; Ord. 91-81)
Sec. 2-81. Same--Special Assessment and Condemnation Proceedings. [back to top]
It shall be the duty of the Village Attorney to see to the completion of all special assessment proceedings and condemnation proceedings. (4-11-66, §2-29.)
Sec. 2-82. Same--Drafting of Ordinances and Documents. [back to top]
It shall be the duty of the Village Attorney to draft or supervise the phraseology of any contract, lease or other document or instrument to which the Village may be a party and, upon request of the Village Board, to draft ordinances covering any subjects within the power of the Village. (4-11-66, §2-30.)
Sec. 2-83. Same--Service as Village Prosecutor. [back to top]
The Village Attorney shall also serve as the Village Prosecutor in all matters before any court of record involving prosecution by the Village for violation of this Code or other ordinances of the Village. (4-11-66, §2-31.)
Subdivision VI. Chief of Police.
Secs. 2-84 and 2-85 repealed by Ord. No. 12-38.
Secs. 2-86 and 2-87 repealed by Ord. No. 77-70, §1.
DIVISION 5. PERSONS HIRED BY MANAGER.
Sec. 2-88. Absence from the Village. [back to top]
All department heads shall appoint an acting department head in the department head's absence from the Village. (Ord. 80-35)
Secs. 2-89 to 91. Reserved for future legislation.
Subdivision I. Assistant Village Manager/Director of Community Development
Sec. 2-92. Department of Community Development Established. [back to top]
There is hereby created the Department of Community Development. The Department shall consist of the Engineering; Building; Planning; Zoning and Development; and Code Enforcement Divisions of the Village.
Sec. 2-93. Office Created; Hiring. [back to top]
There is hereby created the office of Assistant Village Manager/Director of Community Development. The Assistant Village Manager/Director of Community Development shall be hired by the Village Manager. The Assistant Village Manager/Director of Community Development shall be responsible for the administration of the Department. The Assistant Village Manager/Director of Community Development shall hire all division heads within the Department. (78-70, 86-48, 96-9, 00-49)
Sec. 2-94. Qualifications. [back to top]
To qualify for the position of Assistant Village Manager/Director of Community Development, a person must have a comprehensive knowledge of building, zoning, and subdivision codes and must also be conversant with the development process, building construction methods, life safety issues, redevelopment, and code enforcement issues. (Ord. 60-16, 90-74, 00-49)
Sec. 2-95. Duties Generally. [back to top]
The Assistant Village Manager/Director of Community Development shall advise the Village Board and Village officials on all zoning, annexation and development, redevelopment, economic development, business retention, transportation and stormwater management, building code and code related matters referred to him and shall perform such duties as are provided by law or ordinance and, in addition thereto, such other duties as from time to time may be imposed upon him by the Village Board or by the Village Manager.
The Assistant Village Manager/Director of Community Development shall advise the Village Board and Village officials on engineering matters and shall perform such duties as are provided by law or ordinance, and in addition thereto such other duties as may from time to time be imposed upon him by the Village Board or by the Village Manager. He shall, from time to time as required by the Village Board, make reports regarding public improvements, repairs of streets and sidewalks, or such other work as the Village Board may request, and shall make such suggestions to the Village Board regarding the same as shall in his judgment seem best and proper.
The Assistant Village Manager/Director of Community Development shall establish and administer programs for the recruitment, retention, rehabilitation and expansion of commercial and industrial enterprises in the Village; shall develop and review proposed incentive practices; and shall coordinate promotion of economic development programs.
Wherever the term "Building and Housing Administrator" or "Zoning Administrator" shall appear in the codes and ordinances of the Village, said term shall mean and refer to the Assistant Village Manager/Director of Community Development, who shall be responsible for the performance of the duties of the Building and Housing Administrator and Zoning Administrator.
In the absence of the Village Manager, the Assistant Village Manager/Director of Community Development shall be the Acting Village Manager. (Code 1959, 4-11-66, §2-38, Ord. 67-36; 78-70; 90-74; 00-49)
Sec. 2-96. Additional Powers and Duties--Generally [back to top]
It shall be the duty of the Assistant Village Manager/Director of Community Development, or his designee, to enforce all provisions of this Code or other Village ordinances relating to building or zoning, and to inspect all buildings or structures being constructed or altered, as frequently as may be necessary to insure compliance with this Code and other Village ordinances, and to collect all fees and, issue all permits pertaining to the construction of buildings and structures. (Code 1959, 4-11-66, §2-39, Ord. 78-70; 90-74; 00-49)
Sec. 2-97. Same--Stop Orders. [back to top]
The Assistant Village Manager/Director of Community Development or his designee shall have the power to order all work stopped on construction, alteration or repair of buildings in the Village when such work is being done in violation of the Zoning Ordinance, the Subdivision Control Ordinance or the Building Code. Work shall not be resumed after the issuance of such an order, except on the written permission of the building and housing administrator; provided, that if the stop order is an oral one, it shall be followed by a written stop order within an hour. Such stop order may be served by any policeman. (Code 1959, 4-11-66, §2-42, Ord. 78-70; 90-74; 00-49)
Sec. 2-98. Same--Right of Entry for Purposes of Inspection. [back to top]
The Assistant Village Manager/Director of Community Development or his designee shall have the power to make or cause to be made an entry into any building or premises where the work of altering, repairing or constructing any building or structure is going on, for the purpose of making inspections, at any reasonable hour. (Code 1959, 4-11-66, §2-43, Ord. 78-70; 90-74; 00-49)
Sec. 2-99. Same--Ex Officio Electrical Inspector. [back to top]
The Assistant Village Manager/Director of Community Development shall act as ex officio electrical inspector and shall have all the powers and perform all the duties connected with that office. (Ord. 78-70; 90-74; 00-49)
Subdivision II. Director of Human Resources/Risk Management
(Amended in its entirety by Ordinance No. O-04-112)
Sec. 2-100. Office Created; Hiring. [back to top]
There is hereby created the office of Director of Human Resources/Risk Management. The Director of Human Resources/Risk Management shall be hired by the Village Manager. The responsibilities of the Director shall be as follows:
(A) Supervision of personnel policies, records and risk management systems. The Director shall have custody of all personnel records and shall be responsible for the administration of all personnel policies and practices, negotiation and administration of all collective bargaining agreements, the pay plan, contracts with providers of insurance claims and risk management services, compliance with all applicable federal and state statutes, direct benefit programs offered to employees of the Village, and shall supervise all personnel and risk management staff.
(B) Assist the Village Manager with the preparation and administration of the Village's annual operating and capital budgets.
(C) Coordination of special programs or projects which involve participation of a number of Village departments or with other units of government.
(D) Initiate research and special studies of Village operations and programs and prepare reports with recommendations for corrective action.
(E) Such other duties and responsibilities as may be assigned by the Village Manager.
Subdivision III.
[Reserved for future use.]
Subdivision IV. Public Works Director.
[Amended in its entirety by Ordinance O-04-112]
Sec. 2-101. Office Created Hiring. [back to top]
There is hereby created the office of Public Works Director. The Public Works Director shall be hired by the Village Manager.
Sec. 2-102. Powers and Duties--Generally. [back to top]
The Public Works Director shall have charge and custody of all physical property of the Village, other than records not assigned to some other office or employee.
(A) He shall see to it that all gutters and drains function properly and are kept free from defects.
(B) The central garage shall own and maintain all Village automotive equipment and appurtenances thereto. The Public Works Director shall establish the policy and procedures for the purchase and replacement of all automotive equipment, for the assignment of automotive equipment to operating departments, for the charging of all costs for operating the automotive equipment to operating departments, for management of the replacement and depreciation fund, for the fixed assets of the general garage; and for the establishment of maintenance procedures to insure optimum efficiency of automotive equipment.
(C) Maintenance and operation of the sanitary and storm collection systems; and
(D) The solid waste removal and recycling program; and
(E) Maintenance and operation of both waste water treatment facilities.
Sec. 2-103. Same--Supervision, Repair, etc., of Street Lighting. [back to top]
The Public Works Director shall supervise the lighting of public streets and alleys and shall keep lighting system in efficient operation and good repair.
Sec. 2-104. Same--Care, Functioning, etc., of Water and Wastewater Treatment Systems. [back to top]
The Public Works Director shall have charge of the care, functioning and maintenance of the Village water works and water distribution system. The Public Works Director shall also perform the duties of Director of Environmental Services and Water Pollution Control Superintendent with respect to wastewater treatment, industrial pretreatment and sewers pursuant to Chapters 20 and 23 of the Village Code.
Sec. 2-105. Same--Supervision of Employees of Public Works Department. [back to top]
All employees assigned to the Department of Public Works shall perform their duties subject to the orders and under the supervision of the Public Works Director.
Sec. 2-106. Same--Charge of Forestry Department. [back to top]
The Public Works Director shall have charge of the Forestry Department of the Village.
Subdivision V. Director of Environmental Services.
Sec. 2-107. Office Created; Hiring. [back to top]
There is hereby created the office of Director of Environmental Services. The Director of Environmental Services shall be hired by the Village Manager. (4-11-66, §2-50; 78-70; 91-2)
Sec. 2-108. Powers and Duties Generally. [back to top]
The Director of Environmental Services shall have charge of:
(1) Maintenance and operation of both waste water treatment facilities;
(2) Maintenance and operation of the sanitary and storm collection systems; and
(3) The solid waste removal and recycling program. (4-11-66, §2-51; Ord. 78-70; 91-2)
Subdivision VI. Director of Community Relations
[Entire Subdivision amended by Ord. 90-39, 4/16/90]
Sec. 2-109.1 Office Created; Hiring. [back to top]
There is hereby created the office of Director of Community Relations. The Director shall be appointed by the Village Manager and shall report to the Village Manager. (Ord. 92-91)
Sec. 2-109.2 Duties. [back to top]
The Director of Community Relations shall have the following duties and responsibilities:
(A) Cable television
(1) Directing and coordinating all functions related to the cable system in the municipality.
(2) Monitoring construction, maintenance and operation of the cable system within the corporate limits of the municipality.
(3) Reviewing and investigating subscriber and resident complaints following established procedures to facilitate resolutions and making recommendations concerning the same.
(4) Serving as staff liaison to the Cable Television Commission through coordination and distribution of meeting agendas and minutes, providing required assistance to the Commission in achieving its approved programs, and attending all meetings as a representative of the Village Manager.
(5) Producing government access programming.
(6) Disseminating information on community use of local cable programming and serving as a resource to organize and execute outreach in order to involve individuals, organizations and agencies in community television production.
(7) Furnishing advice, assistance and training in the production of local cable programming, use of production facilities and programming of public, educational and governmental (PEG) access channels.
(8) Directing administration and operation of cable television production facilities and PEG channels.
(B) Public relations
(1) Serving as press liaison and Village spokesperson, in consultation with Village Manager and departments.
(2) Coordinating and editing Village newsletter, calendar/annual report, press releases and other publications.
(3) Developing promotional programs and initiating projects in response to Village needs.
(4) Assisting Village departments in public relations activities.
(5) Preparing, submitting and administering annual operating budget for Community Relations Department.
(6) Performing other duties and responsibilities as may be assigned by the Village Manager. (Ord. 86-48; 89-22; 92-91)
Subdivision VII. Director of Finance.
[Enacted by Ord. 92-91]
Sec. 2-110.1. Office Created; Hiring. [back to top]
There is hereby created the office of Director of Finance. The Director of Finance shall be hired and may be dismissed by the Village Manager at his discretion.
Sec. 2-110.2. Powers and Duties Generally. [back to top]
(A) Supervision of Employees. The Director of Finance, under the supervision of the Village Manager, shall exercise control and supervision over all employees assigned to the office of the Director of Finance and shall exercise general supervision over all officers and employees of the Village charged in any manner with the receipt, collection or disbursement of the Village revenue, or with the collection and return of the Village revenue into the treasury.
(B) Financial Records. The Director of Finance shall be charged with preparing and keeping all financial records of the Village, which records shall be at all times subject to inspection by the Village Manager, the Mayor and any member of the Board of Trustees.
(C) Current Accounts. The Director of Finance shall keep a separate current account of each fund and appropriation, showing the debits and credits belonging to each such account and the unexpended balance for each account, and shall keep all other accounts necessary to show at all times the fiscal condition of the Village, including the current and anticipated revenues and expenses of all Village funds and accounts.
(D) Monthly Account. At least five days prior to the second Board meeting of each month, the Director of Finance shall render an account under oath to the Mayor and Board of Trustees showing the state and balance of the Village treasury at the close of the preceding month and showing all receipts and expenditures of the Village. He shall accompany the account with a statement of all monies received into the treasury and on what account, together with all warrants redeemed and paid by him.
(E) Appropriation and Levy Ordinances. The Director of Finance shall be responsible for preparing drafts of the annual appropriation and levy ordinance in time for passage, approval and filing as required by law.
(F) Register of Warrants and Vouchers. The Director of Finance shall keep a register of all warrants, orders and vouchers filed with him or paid by him. The register shall describe each such item and shall show its date, amount and number, the fund from which paid, the name of the person to whom paid, and the date when paid.
(G) Record of Bonds. The Director of Finance shall keep in his office, in books used solely for that purpose, a correct list of all the outstanding bonds of the Village, showing the number and amount of each, and for and to whom the bonds were issued. When Village bonds are purchased, paid or canceled, his books shall so indicate.
(H) Payment of Bills. The Director of Finance shall pay to any person designated in any warrant lawfully drawn upon him and properly signed the amount specified in such warrant, but such payment shall be made only out of funds in his possession properly appropriated for such payment.
The Director of Finance shall prepare monthly warrants for the payment of all sums due from the Village, listing each item and the account out of which it is payable, which warrants when properly signed shall authorize the issuance of a voucher or check, as provided by law, for the payment of each item.
A list of all items to be paid shall be submitted to the Board of Trustees before the warrant is submitted to the Chairman of the Finance Committee for his signature. Such list shall contain the statement of the Director of Finance and of the Village Manager to the effect that all items contained therein are proper expenses due from the Village for services performed or materials furnished to the Village. Approval for such list of items to be paid by the Board of Trustees on a roll call vote shall constitute the Board of Trustees' approval of the payment of all expenses listed thereon; provided that the Board may in the motion to approve payment except specific items from such approval, in which case such items shall not be paid.
(I) Revenues. The Director of Finance shall receive all license fees, permit fees, charges for municipal utility services, charges for the use of Village property or special services rendered by the Village, sums due the Village on any contracts, and all other sums and monies due or belonging to the Village, either directly from the person paying the money or from the hands of such other officer or employee as may receive it. He shall give every person paying money to him a receipt therefor specifying the amount paid, the date of payment and upon what account paid. It shall be the duty of the Director of Finance to keep the Board informed as to all sums due on taxes, accumulations in the motor fuel account to the credit of the Village, and all other revenues to which the Village is entitled.
(J) Fixed Asset Accounting. The Director of Finance shall be responsible for establishing and maintaining all records relating to the cost of the acquisition, depreciation, replacement and disposal of the fixed assets of the Village.
(K) Other Duties. The Director of Finance shall have such other duties as may from time to time be prescribed by the Village Manager.
Article IV Boards and Commissions.
DIVISION 1. BOARD OF LOCAL IMPROVEMENTS.
Sec. 2-111. Establishment; Composition. [back to top]
There is hereby established the Board of Local Improvements for the Village, which shall consist of the Mayor and all the members of the Board of Trustees. (Code 1959, §71.)
Sec. 2-112. Powers and Duties Generally. [back to top]
The Board of Local Improvements shall have the powers and perform the duties assigned to it by statute, provisions of this Code or other ordinances of the Village. (Code 1959, §72.)
DIVISION 2. PLAN COMMISSION
[Provisions concerning the Plan Commission are
contained in the Zoning Ordinance of the Village.]
DIVISION 3. ZONING BOARD OF APPEALS
[Provisions concerning the Zoning Board of Appeals are
contained in the Zoning Ordinance of the Village.]
DIVISION 4. CULTURAL ARTS DEVELOPMENT COMMISSION.
Sec. 2-113. Creation; Purpose; Composition. [back to top]
There is hereby created the Cultural Arts Development Commission, to develop a Village cultural program through the utilization of available personnel and facilities. The Commission shall consist of seven (7) persons who are electors in the Village. (Ord. 70-15, §1; 72-11, §1.)
Sec. 2-114. Appointment; Chairman; Members of Village Board Ineligible. [back to top]
The members of the Cultural Arts Development Commission shall be appointed by the Mayor, with the approval and consent of the Board of Trustees. One of the appointed members shall be designated as Chairman by the Mayor. No members of this Commission shall be members of the Village Board. (Ord. 70-15, §2.)
Sec. 2-115. Terms. [back to top]
The term of the Commission members shall be three (3) years staggered, so that two (2) terms expire one (1) year, two (2) terms the next year and three (3) terms the next year, as provided by law. (Ord. 70-15, 72-11)
Sec. 2-116. Powers and Duties Generally. [back to top]
Each year the Commission shall file a report with the Village Board containing, among other things, an itemized statement of the expenses anticipated for the coming year, as required by law. The Commission is further authorized to raise and expend money on behalf of the Village for its program without specific Board approval; provided, such expenditures have been authorized by the Board in its annual Appropriation Ordinance. (Ord. 70-15)
Sec. 2-117. Promulgation of Rules and Regulations Concerning Operations. [back to top]
The Commission shall have the power to make any reasonable rules and regulations concerning its operation. (Ord. 70-15)
DIVISION 5. HISTORICAL COMMISSION.
(Amended in its Entirety by Ordinance No. O-21-12, 4/19/21)
Sec. 2-118. Creation. [back to top]
There is hereby created the Historical Commission for the Village. (Ord. 73-27; 93-5)
Sec. 2-119. Composition; Terms; Chairman; Treasurer. [back to top]
The Historical Commission shall consist of nine (9) members to be appointed by the Mayor, by and with the consent of the Board of Trustees. Each member shall serve for a period of three (3) years from the date of his appointment. The Mayor shall appoint one of the members as Chairman. (Ord. 73-27, 93-5, 97-18, 14-72)
Sec. 2-120. Duties. [back to top]
The duties of the Historical Commission shall be as follows: to advise the Village on matters relating to the history of the Village; to work and collaborate with the Addison Historical Society in providing, maintaining and operating the Addison Historical Museum; to assist Village staff with the planning and implementation of historical or commemorative special community projects; to assist Village staff with determining annual expenditures for the Addison Historical Museum; to promote public awareness and appreciation of Village history; and to accept and refer donations of artifacts and funds as appropriate. (Ord. 73-27, 93-5)
Sec. 2-121. Reports. [back to top]
There shall exist a Museum Coordinator who shall oversee the Addison Historical Museum. The Museum Coordinator shall be the staff liaison to the Commission. The Museum Coordinator shall be a staff member of the Community Relations Department of the Village and report to the Director of Community Relations. The Museum Coordinator shall prepare and present an annual report of museum operations to the Commission. The Commission shall annually review a budget prepared by the Museum Coordinator for the Addison Historical Museum at a regular meeting. (Ord. 73-27; 93-5)
Sec. 2-122. Financing. [back to top]
The Commission may, prior to completion of the Village’s annual budget, present potential expenditures to the Museum Coordinator as part of the Museum’s annual budget. The Museum Coordinator may consider the Commission’s recommendations to the budget. The Museum Coordinator shall submit an annual budget for the Addison Historical Museum’s expenses to the Village’s Board. (Ord. 73-27; 93-5)
DIVISION 6. COMMERCIAL AND INDUSTRIAL COMMISSION.
Sec. 2-123. Creation; Composition. [back to top]
There is hereby created the Commercial and Industrial Commission to develop programs which will aid and benefit the Village through cooperation the Village with commercial and industrial businesses. The Commission shall consist of seven (7) persons with at least three (3) members being electors in the Village. (Ord. No. 73-35)
Sec. 2-124. Appointment of Members. [back to top]
Members of the Commercial and Industrial Commission shall be appointed by the Mayor with the approval and consent of the Board of Trustees. One of the appointed members shall be designated as Chairman by the Mayor. No members of this Commission shall be members of the Board of Trustees. (Ord. 73-35)
Sec. 125. Term of Members. [back to top]
The term of the Commercial and Industrial Commission members shall be three (3) years staggered, so that three (3) terms expire one (1) year, two (2) terms the next year and two (2) terms the next year, as provided by law. (Ord. 73-35)
Sec. 2-126. Annual Report. [back to top]
Each year, the Commercial and Industrial Commission shall file a report with the Board of Trustees for the calendar year ending December 31. Such report shall be filed no later than January 31 of the following year and shall contain, among other things, a report of activities for that year. Any expenses incurred by the Commission under an appropriation given to it by the Board of Trustees shall be itemized. (Ord. 73-35)
Sec. 2-127. Duties. [back to top]
The Commercial and Industrial Commission shall have such duties as assigned to it from time to time by the Mayor along with the establishment of its own program with respect to developing the relationship between the Village and commercial and industrial establishments. (Ord. 73-35)
Sec. 2-128. Rules and Regulations Concerning Operation. [back to top]
The Commercial and Industrial Commission shall have the power to make any reasonable rules and regulations concerning its operation. However such rules must provide that meetings must be held at least once a month. (Ord. 73-35)
DIVISION 7. TENANT AND LANDLORD COMMISSION
(Established by Ord. O-02-35, adopted 3/18/02)
Sec. 2-129. Establishment. [back to top]
There is hereby created the Tenant and Landlord Commission to develop programs which will aid and benefit the Village through cooperation of the Village with the owners of residential rental property and the tenants of such properties. The Commission shall consist of seven (7) persons, at least three (3) of whom are electors in the Village.
Sec. 2-130. Appointment of Members. [back to top]
Members of the Tenant and Landlord Commission shall be appointed by the Mayor with the approval and consent of the Board of Trustees. One of the appointed members shall be designated as Chairman by the Mayor. No members of this Commission shall be members of the Board of Trustees.
Sec. 2-131. Term. [back to top]
The term of Tenant and Landlord Commission members shall be three (3) years staggered, so that three (3) terms expire one (1) year, two (2) terms the next year and two (2) terms the next year, as provided by law.
Sec. 2-132. Functions. [back to top]
The Tenant and Landlord Commission shall review the operation of the Housing Inspection Program, make recommendations to the Village Board regarding the Program, and act as a liaison with the owners of rental property and tenants of rental property within the Village.
Sec. 2-133. Duties. [back to top]
The Tenant and Landlord Commission shall have such duties as assigned to it from time to time by the Mayor along with the establishment of its own program with respect to developing the relationship between the Village and tenants and landlords.
Sec. 2-134. Rules and Regulations. [back to top]
The Tenant and Landlord Commission shall have the power to make any reasonable rules and regulations concerning its operation. However such rules must provide that meetings must be held at least once a month.
DIVISION 8. BLOOD BANK COMMISSION.
Sec. 2-135. Creation; Composition. [back to top]
There is hereby created the Blood Bank Commission to develop and maintain a blood bank program for the Village of Addison. The Commission shall consist of eight (8) members. (Ord. 77-72; 91-63)
Sec. 2-136. Appointment of Members. [back to top]
Members of the Blood Bank Commission shall be appointed by the Mayor with the approval and consent of the Board of Trustees. One of the appointed members shall be designated as Chairman by the Mayor. (Ord. 77-72; 03-04)
Sec. 2-137. Terms of Members. [back to top]
The term of the Commission members shall be three (3) years, and appointments shall be staggered so that the terms of no more than three (3) members shall expire in any one year. (Ord. 77-72; 91-63)
Sec. 2-138. Annual Report. [back to top]
Each year, the Blood Bank Commission shall file a report with the Board of Trustees for the calendar year ending December 31. Such report shall be filed no later than January 31 of the following year and shall contain, among other things, a report of activities for that year. Any expenses incurred by the Commission under an appropriation given to it by the Board of Trustees shall be itemized. (Ord. 77-72)
Sec. 2-139. Duties. [back to top]
The Blood Bank Commission shall be responsible for implementing a plan for coverage of the Village of Addison under a blood bank program. Any expenditures of money shall be approved by the Mayor and Board of Trustees unless said money has been previously authorized in the annual Village budget. (Ord. 77-72)
Sec. 2-140. Rules and Regulations Concerning Operation. [back to top]
The Blood Bank Commission shall have the authority to make any reasonable rules and regulations concerning its operation. Said rules and regulations shall be approved by a majority of the Commission. (Ord. No. 77-72)
DIVISION 9. HOUSING ADVISORY COMMISSION
Sec. 2-141 through 2-146 repealed 10/19/87, Ord. 87-54.
DIVISION 10. DRUG ABUSE COMMISSION
Sec. 2-147 through 2-152 repealed by Ord. 83-27.
DIVISION 11. ELECTRICAL COMMISSION
Sec. 2-153. Creation and Membership. [back to top]
There is hereby established an Electrical Commission which shall consist of six (6) members as follows: The Building Commissioner shall be a member and ex-officio chairman of the Commission; of the other five (5) members, one shall be a registered professional electrical engineer, one an electrical contractor, one a journeyman electrician, one a representative of an inspection bureau maintained by the fire underwriters, if such a representative resides in the municipality, and if no such representative resides in the municipality then the chief of the fire department, and one representative of an electric supply company. If there is no person residing in the municipality who is qualified under any one of these descriptions, the Mayor of the Village may appoint some other person to fill that position. All members of the Electrical Commission shall be appointed by the Mayor of the Village with the advice and consent of the Board of Trustees. Such persons shall be appointed for three (3) years. (Ord. 80-14, §1.)
Sec. 2-154. Function. [back to top]
The Electrical Commission shall recommend safe and practical standards and specifications for the installation, alteration and use of electrical equipment designed to meet the necessities and conditions that prevail in the Village, shall recommend reasonable rules and regulations governing the issuance of permits by and for electrical installations and shall recommend reasonable fees to be paid therefor and for inspections; provided that such standards and rules and regulations shall not be effective unless the same have been adopted by ordinance. (Ord. 80-14, §1)
Sec. 2-155. Permits. [back to top]
Upon the adoption by ordinance of such standards, specifications, rules and regulations, the same shall at once become operative and no electrical equipment shall be installed or altered except upon a permit first being issued. (Ord. 80-14)
Sec. 2-156 through 2-165 reserved for future use.
DIVISION 12. SPECIAL EVENTS COMMISSION
[Established by Ordinance No. 06-54, passed 6/5/06.]
Sec. 2-166. Establishment of Commission. [back to top]
There is hereby established a Special Events Commission.
Sec. 2-167. Commission Membership. [back to top]
The Commission shall consist of seven (7) members to be appointed by the Mayor with the consent of the Village Board of Trustees.
(A) Members' Term of Office: Except for the initially appointed members, whose terms shall be staggered, all subsequent members shall be appointed for a term of three (3) years, or until their successors have qualified and are appointed.
(B) Members' Qualifications: Members shall be residents of the Village of Addison.
(C) Chairman: The Chairman of the Commission shall be appointed by the Mayor.
(D) Vacancies: Vacancies on the Commission shall be filled for the unexpired term of the member whose place has been vacated in the same manner in which the original appointments are required to be made.
(E) Removal: A Commission member may be removed by a majority vote of the Mayor and Board of Trustees.
Sec. 2-168. Meetings and Bylaws. [back to top]
(A) Meetings: Regular meetings shall be four times per year (March, May, September and November).
(B) Bylaws: The Commission shall adopt bylaws, not inconsistent with ordinances or statutes. (Ord. 11-14; 17-59)
Sec. 2-169. Duties of Commission. [back to top]
(A) To advise the Village on planning and coordination of the Village's annual Community Days celebration;
(B) To advise the Village on the planning and coordination of other Village events and activities as directed by the Village Board of Trustees; and
(C) To perform such other duties as may be requested of the Commission by the Village Board of Trustees.
DIVISION 13. CABLE TELEVISION COMMISSION.
Sec. 2-171 through 2-174 repealed 4/20/92, Ord. O-92-43.
DIVISION 14. SUBSTANCE RESPONSIBILITY COMMISSION.
Sec. 2-175 through 2-181 repealed 3/2/98, Ord. O-98-20.
DIVISION 15. ENVIRONMENTAL IMPACT COMMISSION
Sec. 2-182 through 2-187 repealed 12/20/99, Ord. 99-204
DIVISION 16. SENIOR CITIZENS COMMISSION
Sec. 2-188. Establishment of Commission. [back to top]
There is hereby established a Senior Citizens Commission. (Ord. 85-49)
Sec. 2-189. Commission Membership. [back to top]
The Commission shall consist of five (5) members and three (3) alternate members to be appointed by the Mayor with the consent of the Village Board of Trustees. The term "member" as used in this Section shall include both members and alternate members.
(A) Members' Term of Office: Members shall be appointed for a term of four (4) years, or until their successors have qualified and are appointed.
(B) Members' Qualifications: Members shall be residents of the Village of Addison and shall be fifty-eight (58) years of age or older.
(C) Chairman: The Chairman of the Commission shall be appointed by the Mayor.
(D) Vacancies: Vacancies on said Commission shall be filled for the unexpired term of the member whose place has been vacant in the same manner in which the original appointments are required to be made.
(E) Removal: A Commission member may be removed by a majority vote of the Mayor and Board of Trustees.
(F) Alternate Members: The alternate members may participate in all meetings of the Commission; however, the alternate members may vote or be counted towards a quorum only in the event of the absence of one of the other Commission members.
(85-49; 97-46; 08-29)
Sec. 2-190. Meetings and Bylaws. [back to top]
(A) Meetings: Regular meetings shall be monthly.
(B) Bylaws: The Commission shall adopt bylaws, not inconsistent with ordinances or statutes. (Ord. 85-49)
Sec. 2-191. Purpose of Commission. [back to top]
The purpose of the Commission shall be to serve as a liaison between the Mayor and Board of Trustees and the senior citizens of the Village. (Ord. 85-49)
Sec. 2-192. Duties of Commission. [back to top]
The duties of the Commission shall be as follows:
(A) To recommend methods of assisting senior citizens and utilizing the contributions senior citizens may make for the enhancement of life in the Village.
(B) To acquire and disseminate information relative to activities and concerns of senior citizens.
(C) To perform such other duties and functions as may be requested of it by the Village Board of Trustees. (Ord. 85-49)
Sec. 2-193. Annual Report. [back to top]
Each year, the Senior Citizens Commission shall file a report with the Board of Trustees for the fiscal year ending April 30. Such report shall be filed no later than May 31 of the following year and shall contain, among other things, a report of activities for that year. Any expenses incurred by the Commission under an appropriation given to it by the Board of Trustees shall be itemized. (Ord. 85-49).
DIVISION 17. HEARING BOARD AND HEARING OFFICER--
CONTRACTS INVOLVING FEDERAL FUNDS
Sec. 2-194. Creation. [back to top]
There is hereby created a Hearing Board and a Hearing Officer to hear protests with respect to the Village's solicitation and award of contracts involving federal grants. (Ord. 84-29)
Sec. 2-195. Membership. [back to top]
The Hearing Board shall consist of three (3) members, being the design engineer, the Village Manager, and the Superintendent of the Water Pollution Control Department. In addition, the Village Attorney shall serve as hearing officer. Their terms of office shall be for two (2) years. (Ord. 84-29, §1.)
Sec. 2-196. Duties and Powers. [back to top]
The Hearing Board shall hear all protests in connection with Village solicitation and awards of contracts involving federal funds. (Ord. 84-29)
Sec. 2-197. Procedure. [back to top]
Protests must be filed, in writing, with the Village in a timely manner. The protest must state the basis for which the protest is being made and request a determination of the protest.
The party filing the protest must concurrently transmit a copy of all protest documents and any attachments to all other parties with a direct financial interest which may be adversely affected by a determination of the protest.
A protest will be dismissed as untimely if:
(1) It is not received by the Village before the time set for bid opening, when the protest is based upon alleged improprieties in the solicitation which were clearly apparent before bid opening.
(2) The adversely affected party does not file the protest with the Village within seven (7) calendar days of the date the basis for the protest was known or should have been known, whichever is earlier, in cases not involving improprieties in the solicitation. (Ord. 84-29.)
DIVISION 18. CITIZENS ADVISORY COUNCIL
(Amended in its Entirety by Ord. 15-37)
Sec. 2-198. Establishment of Council. [back to top]
There is hereby established a Citizens Advisory Council of the Village of Addison.
Sec. 2-199. Council Membership. [back to top]
The Council shall consist of nine (9) representatives, all of whom shall be appointed by the Mayor with the advice and consent of the Board of Trustees, and each representative shall have one (1) vote.
(A) Members' Term of Office: Members shall be appointed for a term of three (3) years, or until their successors have qualified and are appointed.
(B) Members' Qualifications:
(1) Members shall be residents of the Village of Addison who reflect a cross section of the community.
(2) Members may not be Village employees or Village officials.
(3) Members may be reappointed for consecutive terms.
(4) The Mayor and designated Trustees shall be ex-officio members of the Council.
(5) A Village Trustee shall serve as a liaison between the Village Board and the Council.
(C) Chairman: The chairman of the Council shall be appointed by the Mayor.
(D) Vacancies: Vacancies on the Council shall be filled for the unexpired term of the member whose place has been vacated in the same manner in which the original appointments are required to be made.
(E) Removal:
(1) A Council member may be removed by a majority vote of the Mayor and Board of Trustees.
(2) A Council member shall, automatically and without action by the Village Board or the Council, forfeit his/her Council membership upon missing more than twenty-five percent (25%) of the meetings of the Council in any calendar year. (Ord. 89-3; 90-31; 94-6; 96-41; 17-10)
Sec. 2-200. Meetings and Bylaws. [back to top]
(A) Meetings: Regular meetings shall be held quarterly unless otherwise ordered by the Council or requested by the Mayor.
(B) Bylaws: The Council shall adopt bylaws, not inconsistent with ordinances or statutes, which shall be approved by the Village Board.
Sec. 2-201. Purpose of Council. [back to top]
The purpose of the Council shall be to serve as a research and communication body for the community, Mayor and Board of Trustees on items of significance to the Village. This purpose is to be accomplished by the Mayor or Board of Trustees referring problems to the Council and by the Council alerting the Mayor and Board of Trustees to community concerns.
Sec. 2-202. Duties of Council. [back to top]
The duties of the Council shall be as follows:
(A) Accomplishment of specific tasks assigned by the Mayor and Board of Trustees.
(B) Communication of community concerns to the Mayor and Board of Trustees.
(C) Recommendations to the Board of Trustees regarding community concerns. The Council shall be advised as to the disposition of such recommendations. (Ord. 87-57.)
Division 19. CIVILIAN REVIEW BOARD.
(Established by Ord. No. O-20-55, 12/7/20)
Sec. 2-203. Creation; Composition. [back to top]
There is hereby created a Civilian Review Board, which shall consist of five (5) members whose terms of office shall be: three (3) members for three (3) years, one (1) member for two (2) years and one (1) member for one (1) year or until their respective successors are appointed and have qualified. After the initial appointment, each member shall be appointed for a three (3) year period.
Sec. 2-204. Appointments - Chairman. [back to top]
The members of the Board shall be appointed by the Mayor with the consent of the Board of Trustees. One of the appointed members shall be designated as Chairman by the Mayor and shall serve as Chairman until removed by the Mayor.
Sec. 2-205. Qualifications, Oath, Bond and Removal from Office Generally. [back to top]
The members of the Board shall possess the qualifications required of other officers of the Village, shall take an oath or affirmation of office, and shall give bond in the same manner as other appointed officers of the Village. They shall be subject to removal from office in the same manner as such other officers.
Sec. 2-206. Rules and Regulations; Powers and Duties Generally. [back to top]
A. Subject to the prior review and approval of the Village Board of Trustees, the Civilian Review Board shall adopt rules and regulations necessary to govern the operations and duties of the Board. Pursuant to its home rule powers, the Village Board of Trustees shall have the authority to adopt, amend, supplement, modify or rescind any rule or regulation with respect to the Board’s duties or operations.
B. The Civilian Review Board shall have authority over and be responsible for all disciplinary matters relating to Village employees covered by the “Agreement between Village of Addison and the Metropolitan Alliance of Police, Addison Consolidated Dispatch Center Chapter #744,” adopted and approved by the Village Board on October 19, 2020, as well as such other matters as determined by the Village Board of Trustees.
Sec. 2-207. Secretary. [back to top]
The Board may employ a Secretary or may designate one of its own members to act as such. The Secretary shall keep the minutes of the Board's proceedings, shall be custodian of all papers pertaining to the business of the Board, shall keep a record of all examinations held and shall perform such other duties as the Board shall prescribe.
Article V. Noncompensated Positions
DIVISION 1. SPECIAL ASSISTANT TO THE MAYOR
(Division established by Ord. 03-60, 6/16/03
Sec. 2-208. Creation of Position; Appointment. [back to top]
There is hereby created the position of Special Assistant to the Mayor. The Special Assistant shall be appointed by the Mayor with the advice and consent of a majority of the members of the Board of Trustees then holding office.
Sec. 2-209. Qualifications; Compensation. [back to top]
To be qualified for the position of Special Assistant to the Mayor, the nominee must have previously held the elected office of Mayor, Trustee or Clerk of the Village of Addison. No salary or other compensation shall be paid to the Special Assistant; provided, however, expenses reasonably incurred in the performance of the Special Assistant’s duties, as assigned by the Mayor, shall be reimbursed by the Village.
Sec. 2-210. Removal of the Special Assistant to the Mayor. [back to top]
The Special Assistant to the Mayor may be removed from that position in the Mayor’s discretion at any time. In such case, the position of Special Assistant shall be deemed inactive unless and until a new appointment has been made as provided in Section 2-203.
Sec. 2-211. Duties. [back to top]
The Special Assistant to the Mayor shall report directly to the Mayor or, in the Mayor’s absence, to the Deputy Mayor. The Mayor shall supervise the Special Assistant and assign such ministerial duties to the Special Assistant as the Mayor shall deem appropriate. Such duties may include the following:
(A) Serving as Village representative at public events when the Mayor or other elected officials are unable to attend;
(B) Serving on task force or workgroups at the pleasure of the Mayor;
(C) Serving as a liaison to the community at large relative to issues, projects and development;
(D) Serving as liaison to various Village commissions as may be requested by the Mayor;
(E) Providing input to the Mayor and other elected officials as to issues, concerns, and successes as perceived by the residents of the community; and
(F) Other duties that may be defined by the Mayor with the concurrence of the Board.
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